Internal Resource Planning and Allocation
The internal resource planning and allocation process occurs annually, enabling the university to develop the operating plan and budget while gathering critical data for the University System of Maryland (USM) and state budget cycles. The planning schedule defines the timeline for each vice president to prepare and submit materials to the president. Each vice president should develop internal processes that coincide with this schedule.
The timeline below depicts each stage of the internal resource planning and allocation process. Additional information on the process can be found in the process manual and stage outline.
The budget and operating plan guidance letter is sent from the president to each divisional vice president stating general and specific guidelines for the upcoming fiscal year. A Budget Instruction Manual, with rates and fees approved by the university the previous January for the upcoming academic year, is also sent. This manual outlines when documents are due and when hearings are to be held.
November – January
Each division prepares a consolidated resource plan and allocation based upon the departmental budget plans. Departmental plans, including new initiatives, are submitted to the vice president on the Departmental Resource Plan and Allocation Form. The divisional budget plan is submitted, with new initiatives in priority order, on the Divisional Resource Plan and Allocation Form to the Budget Office by the end of January.
Base budgets remain the same until changed in the budget approval process. The annual divisional operating plan includes budget reallocations, requests for new resources, personnel changes, position reallocations and requests for new positions. Descriptions of new programs and changes in programs are included.
The Budget Office completes the Tuition and Fee Modeling based on enrollment numbers and USM guidelines. The divisions submit, for university approval, the plans for rates and fees for the future academic year. For example, in January 2009, divisions submit rate and fee plans for fiscal year 2010 (fall 2009/spring 2010 academic year).
February – March
Formal internal budget hearings with the president and vice presidents are held with each division presenting the resource planning and allocation submission.
External budget decisions are finalized by the General Assembly and USM. The campus is notified of any changes from the external budget submission that may impact the internal allocation.
April – May
The president authorizes the final budget plan. A final Budget and Operating Plan Guidance Letter is sent from the president to the vice presidents. The Internal Operating Budget and Plan Book is published.
The Budget Office, in cooperation with divisional budget officers, loads detailed departmental budgets to the automated system for the July 1 fiscal year start.
Source: Towson University, Administration and Finance, Resource Planning and Allocation Process Manual