Since 1997, the Graduate Student Association has allotted a portion of the GSA budget to help fund students’ research and professional development. This includes, but is not limited to, presentations of a research paper or project at a conference, attendance at a conference and/or scholarly event, or purchase of supplies for graduate projects, research, thesis or dissertation. In an academic year, a student can only receive one travel award and one research award.
Graduate students who are enrolled in degree seeking programs, currently taking courses, and are in good academic standing are eligible to apply for and receive an award. Students may not use the award for projects, conferences, events or materials that occur after they have graduated from their program.
How do I apply for an award?
To be considered for a GSA Award, complete the necessary documents listed below. Once completed, submit all the documents at one time to the GSA office in Psychology Bld., Room 203 or email to email@example.com. Submit the documents at least 20 business days prior to the first day of traveling or purchasing the supplies. Keep a copy of all documents for your records. Questions regarding the completion of the GSA Award documents should be directed to the GSA office at 410-704-3967 or firstname.lastname@example.org.
International students who are not U.S. citizens or Permanent Resident Aliens must email the Nonresident Alien Tax Office (NRA) at email@example.com to schedule an appointment to complete additional tax forms.
Estimated itemized budget
For items over $100 attach documentation such a conference registration form or catalog copy of materials which estimates cost
Abstract of research/presentation or scholarly work (if applicable)
Brief personal statement detailing how GSA Award will contribute to graduate studies (100-150 words maximum)
Brief letter of recommendation from faculty advisor
Agenda/brochure/schedule from conference, if applicable (these can usually be found on the conference home page
What awards are available?
A travel award, which includes the following:
Presentation or attendance at a scholarly event (e.g., a conference, seminar, lecture, exhibition or performance) related to research or other original work for a graduate program, project, thesis, or dissertation. This includes fare (air, taxi, train, and bus), lodging, mileage, meals, registration, parking and tolls.
A research award, which includes the following:
Purchase of supplies for research or other original scholarly work related to graduate program, project, thesis, or dissertation. Travel that does not include presentation or attendance at a scholarly event is considered part of a research award and cannot be applied to a separate travel award. However, mileage does need to be claimed on a Travel Expense Voucher.
How much money should I request?
Award amounts are based on available funding and are on a case-by-case basis.
Travel award – student can receive only one travel award a year
To present at a Scholarly event: $500 maximum in one year
To attend at a Scholarly Event: $200 maximum in one year
Research Award - student can receive only research award a year
To cover cost of research or scholarly original work for a graduate program, project, thesis or dissertation: $500 maximum
Keep in mind that in an academic year, a student can receive only one travel award and one research award.
I’ve submitted my application, what happens next?
Once a decision is made, the GSA will notify you via the email address listed on your application. GSA Award requests are accepted throughout the academic year. Allow up to 10 business days for your application materials to be reviewed. If you do not receive and email response from the GSA within 10 days, please contact the GSA office
If I apply for an award, am I guaranteed to receive it?
Application for a GSA Award does not guarantee receipt of an award. Awards are granted based on the stated purpose for the request, and availability of funds. Notification of receiving an award is required prior to using the requested money to present at/attend a scholarly event or purchasing supplies. If you do not hear from the Graduate Student Association within two weeks of submitting the application, please contact GSA again.
I received notification of my award. What do I do next?
Award money will be reimbursed for costs, not to exceed the award amount, associated with presenting at or attending a conference or for the purchase of supplies related to research for graduate program and/or thesis or dissertation. Advancement of monies for travel or supplies is not permitted.
For Travel award:
Within 10 business days of presenting at or attending an approved scholarly, submit Travel Expense Voucher (instructions) and original receipts or documentation for costs associated with travel, (e.g., registration fee, hotel, airfare, taxi, parking, etc.) submit Authorization Addendum if receiving additional travel funds from another department.
For Research award:
Within 10 business days of purchasing supplies, submit a completed Miscellaneous Expense Voucher and original receipts or documentation for supplies.
Return to: Robin Walczak
Office of Graduate Studies
8000 York Road
Towson, MD 21252
410 704 2078
Psychology Building RM 207
What about meals and gas, are they reimbursable?
Yes, mileage is reimbursable at the standard rate set forth by the University. (Reimbursable Mileage Expenses). Meals are reimbursable, at the published rate per meal, and do not require receipts. Certain conditions do apply; refer to Section II of the Travel Expense Voucher instructions. (Meal Reimbursement Rates)
When will I receive the reimbursement?
Reimbursement can take up to 6 weeks. Students who are not U.S. citizens or Permanent Resident Aliens will have the funds deposited to their student account.
The policies and procedures pertaining to the Travel Authorization Request, Travel Expense Voucher, Miscellaneous Expense Voucher and applicable reimbursement rates are set forth by the University and are subject to change. Information regarding these policies and procedures can be found on the Business Travel and Working Fund website. Failure to comply with these policies and procedures may result in the denial of your application or reimbursement, if awarded. http://www.towson.edu/adminfinance/fiscalplanning/financialservices/Travel-Welcome.asp
POLICY EFFECTIVE October 30, 2013