( All applications must be delivered, by hand, to the Director of Fraternity and Sorority Life in 232c University Union by 4/26/13 by 4pm)
The following awards are awards in which chapters from all four councils are eligible to win. (Winners will be one chapter from each council which means four winners per award; with the exception of delegate of the year which will be a winner from each council):
All chapters must hand in all social paperwork, when alcohol is involved, no later than seven (7) days prior to the event to help with event planning.
No events registrations will be accepted, without a very good excuse, after the seven (7) day period.
If you are doing a social/mixer with one (1) or more organizations, all paperwork from all parties must be handed in at the same time
All fraternal organizations must have a faculty/staff advisor for academic initiatives and to help with the interpretation of university rules and policies.
Minimum GPA to Join Greek Life
A 2.4 minimum cumulative GPA is required for any student to join a chartered fraternal organization.
All chapters at Towson University are now required to have proof of one million dollars ($1,000,000.00) of social liability insurance. Towson University must be named on the document.
National offices should send a copy of the insurance with TU named on it to:
c/o Mr. Matt Lenno
Director, Fraternity and Sorority Life
University Union 232 C
8000 York Road
Towson, MD 21252
All insurance paperwork must be updated during February of every year.
Maintaining an Updated Website
An updated website is extremely vital to the success of your group. A website is part of how perspective students and families, students and staff, and local communities learn about your group and your activities.
All chapters at TU must have at least five (5) members. If your chapter has fallen below five (5) members you will have one year to raise your total over five (5) members. If you do not do this your organization will no longer be recognized.
Pledge/New Member Process
The new member process can be no longer than six (6) weeks in the fall and seven (7) in the spring (due to spring break). Please plan accordingly.
The official start date will begin the day you begin the new member process. If you take two (2) pledge/new member classes in one (1) semester you can have two (2) separate dates for initiations and two (2) separate time lines. Please notify your new member educator and your national office to make changes.
There will be no exceptions to this rule.
All advertisements that are to be posted in the University Union must be submitted to the University Union information desk for approval. Union staff will post the advertising.
Posting on campus in academic buildings should only be on approved free posting boards in academic buildings.
Posting is never allowed on doors, windows, trees, poles, benches, lampposts, walkways, etc.
Students or student groups found in violation of this policy will be asked to remove the postings within twenty-four (24) hours and judicial action will be taken. If after twenty-four (24) hours the posting is not removed and Facilities Management cleans the surface, the group will be charged for the cost of their services.
Questions regarding this policy or alleged violations should be directed to Campus Life, 217 University Union, 410-704-2332.
Housing and Residence Life Posting Policies and Procedures
1. All posted materials must be in compliance with all University Policies and Guidelines.
2. Materials may not be posted by anyone other than Housing & Residence Life Staff. See procedures below.
3. Only materials from recognized University organizations or University departments will be accepted. The sponsoring organization’s name must be listed on the material.
4. Generally, the materials submitted should be no larger than 8 ½” x 11” in size. Materials exceeding this size may not be posted depending on the availability of space.
5. No items may be hung or displayed outside of a window or anywhere on a building or its adjacent structures (porch, rails, etc.).
6. Items cannot be distributed door-to-door except when written permission has been specifically granted by the Assistant Vice President for Student Affairs, Housing & Residence Life or his/her designee. Note: when a written exception is granted, only the Housing & Residence Life Staff will be allowed to go door-to-door with the approved material.
7. Any item posted or distributed improperly will be removed and the individual(s) or groups responsible are subject to sanctions by Housing & Residence Life and/or the appropriate department/office.
1. All items submitted must clearly state the sponsoring organization or department.
2. All materials must be submitted to the Housing & Residence Life Office (located in West Village Commons, 3rd Floor– ext. 4-2516) during regular business hours, 8:00 a.m. – 5:00 p.m. Monday – Friday.
3. Housing and Residence Life will only accept materials for specific dates/times only. No on-going club or organization meeting materials will be accepted as their posting duration would be considered excessive and likely ignored.
4. The maximum number of flyers posted will be 15—one per building lobby. Any additional copies given may be available in the Housing & Residence Life office.
5. In order to be posted in a timely manner, all materials should be submitted at least five (5) working days of the event or activity.
6. Housing & Residence Life staff will post in authorized areas approved materials for a limited amount of time. Flyers/posters will be removed within a few days after the event has been completed.
Digital Recruitment Procedures for all chapters
The potential new members will register for recruitment using a document on Google docs. The link is as follows…
All potential new members are required to fill out and submit this form to be eligible to participate in recruitment even if you do not take them. During every day of recruitment/intake, a laptop is required at a sign-in table in your room for potential new members to register. Please make sure that every person you speak to is registered. Registering on-line is non-binding.
When your potential members register they release their grades to our office, Towson University, and your chapter officials making it legal to “pull” grades. They will also acknowledge our hazing policy and release TU of all liability during events.
After you determine who you want to put through the pledging/new member process you must do the following. Your pledge/new member class list must be handed in typed in a word document, with your National chapter name and local designation on the top of the page.
The list must be alphabetical by last name. It must also include:
Date of Birth
This must be done before any activity happens. After grades are checked and you are told who is eligible you must declare a pledge class within one week. In addition, at least 24 working hours is required, not including weekends, to retrieve grades from the university system after the potential members are registered.
***Remember*** Once you reserve a room you will be assigned an ECS representative for your needs for the program. If you need to cancel the program or make changes in the format or set up you can do it through them.
All chapters have “internal” accounts with SGA so you no longer need to bring money to events to pay ECS, Catering, etc.
You can deposit money on the first floor across from the book store in the University Union.
Fraternity and Sorority Life
University Union, Room 232C
Hours: Monday - Friday, 9 a.m. - 5:30 p.m.